Executive Assistant for VP of Engineering

The mission of this role would be to ensure organization and to support senior management (VP of Engineering) with daily tasks. The position is based in Brno.

    Key responsibilities:

  • Administrative and executive support (includes working with a budget, preparation of communication, etc.)
  • Maintain calendar and attendance management, plan and coordinate meetings, executive and external events, manage travel arrangements
  • Documents and report preparation, collection and interpretation of reported data and its maintenance
  • Help with executing your manager’s responsibilities
  • Prepare meeting agenda, handle meeting notes and other materials
  • Manage the company vendor process and its administration
  • Communication with other departments (HR, Finance, …)
  • Coordinate travel arrangements for the manager, externals and business partners
  • Contracts and NDA management
  • R&D vendors management support
  • Onboarding of new team members
  • Other administrative and operational task
  • Ad hoc tasks delivery
  • What do we expect?

  • Advanced computer literacy                                                                
  • Advanced knowledge of Google Suite       
  • Google sheets proficiency
  • Advanced level of English (at least C1), both verbal and written 
  • Czech or Slovak proficiency
  • Strong communication skills    
  • Strong analytical skills (logical thinking)        
  • Strong interpersonal & organisational skills      
  • Very good time management skills                                                                
  • Very good change management skills                                                            
  • Proactive in understanding and staying up-to-date with the current internal initiatives, operational setup and industry trends                                                                       
  • High level of integrity and ability to maintain confidential information
  • Previous experience on a similar position is a plus
#LI-DN1

We offer you
 
•We give our employees the freedom to choose between the environment of work from home and our modern office located in ZET Nová Zbrojovka with an in-house gym, masseur, sleeping spots, canteen, showers, chillout zones, free refreshments, Rebelbeans coffee, garage for cars/motorbikes/bicycles.
•We enjoy benefits, such as meal vouchers, 25 days of paid vacation, Cafeteria, sick days, VIP Medical Care, Multisport card, Makro Cash & Carry Card, Employee Assistance Program, and career development framework.
•The latest version of Hardware from Apple or Microsoft based on your preferences. 
•Unlimited contracts within a forward-thinking and ambitious company.
•Relocation package (including visa transfer support).
•We’re rewarding Kiwis with flight vouchers to celebrate their Kiwi anniversaries. 
•Grow.Kiwi program which supports parents and keeps them engaged with the company. 
•Dogs, kids, and parties are welcome in our offices.
 
Interested? Join us and hack the traditional ways of travel!
 
Kiwi.com is proud to be an equal opportunity workplace and employer. We review applications for employment without regard to their race, colour, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.
Throughout the recruitment process and for some time after it’s finished, we’re going to process your Personal Data. You can find all the necessary information in our Privacy Policy available at: https://jobs.kiwi.com/recruitment-privacy-policy/.
 
 

Denisa RecruiterRecruitment CoordinatorDenisa Nováková

Linkedin profile

LocationBrno, Czech Republic

TeamGeneral & Admin

Employment typeFull-time

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